Agenda
November 20, 2025 11:50 am
Greetings/ Land Acknowledgment
November 20, 2025 12:00 pm
Keynote 1 -Transformative Leadership in Research Administration
Leadership in research administration.
Debra Schaller-Demers
Debra Schaller-Demers, MSOM currently serves as the Senior Director of Research Integrity and Compliance and the Research Integrity Officer in the Office of the Vice Provost for Research at New York University (NYU). A seasoned leader and collaborator since 2002, Debra has experience in research management in higher education and non-profit organizations and is responsible for ensuring compliant research programs and implements a shared vision for openness, integrity, and reproducibility across NYU. Debra served on the Board of Directors of the Society of Research Administrators International (SRAI) from 2019-2024 as President-elect, President, and Immediate Past-President.
She previously served on the SRAI Board of Directors from 2012 to 2015, is a Past-President of SRAI’s Northeast Section, the 2011 recipient of the SRAI Excellence Award - Intermediate Level and the SRAI Hartford-Nicholsen Award, and received SRAI’s highest honor as the 2024 recipient of the Herbert B. Chermside Lifetime Achievement Award for Distinguished Contribution to Research Administration. Debra is a sought-after speaker, facilitator, and content/curriculum developer in research ethics/compliance and research leadership development.
She has facilitated sessions and workshops on an international scale and was selected as SRAI’s recipient of the INORMS Award for Excellence in Research Management Leadership 2020 in recognition of outstanding contributions made at the international level to the research administration and management profession.
She delivered the closing keynote on Transformative Leadership at the 2025 INORMS conference in Madrid, Spain. Debra also serves as an adjunct lecturer for CUNY’s School of Professional Studies’ MS in Research Administration and Compliance program. She teaches Introduction to Research Compliance, Ethics, and Integrity and the Capstone Practicum.
November 20, 2025 01:00 pm
From silos to synergy: fostering interdisciplinary connectivity and cultivating research ecosystems
Dr. Lisa Leung leads the operations and administration for a six-year interdisciplinary initiative, CANSTOREnergy. The project is aimed at engaging diverse communities in the co-design of emerging energy technologies. With over 120 researchers from 11 Canadian universities and 15 disciplines that spans social sciences and engineering. CANSTOREnergy exemplifies the power of collaborative research. The project also partners with First Nation communities, industry, government, and utilities, highlighting the importance of inclusive innovation. This session explores the strategies, challenges, and best practices in managing a large, multi-stakeholder research network, emphasizing the need for adaptability, shared leadership, partnership, and effective research administration.
Lisa Leung
Lisa is the Executive Director for the CANSTOREnergy NFRF-T research project where she supports the operations and strategic vision of the pan-Canadian initiative. Before joining the CANSTOREnergy team, she held successive roles at Toronto Metropolitan University, where she supported the co-creation of large-scale and multi-faceted partnerships between researchers and industry partners, managed the provincial partnerships portfolio, and acted as the Canadian lead for the Academic Industry Meeting Day (AIMday) program. She also previously held roles in research program administration at the provincial and national levels supporting collaborative neuroscience research. She received her BSc in Developmental Biology from the University of Toronto, MSc in Biology from York University, and her PhD in Medical Biophysics from the University of Toronto.
November 20, 2025 01:00 pm
Responsible-Washing: Navigating the tidal wave of assessment products claiming to be responsible
With the growing understanding of responsible assessment, institutions are moving away from narrow bibliometric-based assessment and recognizing a broader diversity of contributions to scholarship. In particular, many organizations/funders are eager to recognize societal or ‘non-academic’ impact. It is therefore not surprising that we are seeing companies launch new commercial tools to fill this gap. The issue experts in the field are concerned about is the ‘responsible-washing’ we are seeing, where there are claims these tools can help institutions fulfil their responsible assessment ambitions. And for poorly resourced organizations that feel under pressure to assess and report on their societal impacts, such offerings can appear very attractive. A particularly pertinent example of this was the publication in November 2024, of Clarivate’s ‘Responsible Framework for Evaluating the Societal Impact of Research’. This white paper is keen to point out the ‘responsible’ features of its proposed new offering that will form part of the Web of Science ‘Research Intelligence’ platform at some point in the future. But how are colleagues supposed to sort the helpful from the harmful, in the increasingly buoyant societal impact assessment marketplace? Fortunately, the INORMS Research Evaluation Group have developed their own widely-adopted mechanism by which we can gauge how ‘responsible’ such assessment approaches are, and that takes the form of the INORMS SCOPE framework. Our presentation shows how the SCOPE framework can be used to evaluate if a tool claiming to be responsible meets basics principles and standards of responsible research assessment.
Erica Conte
Dr. Erica Conte obtained her PhD in Physiology from Western University (Canada). She has worked in research administration and research leadership for over 10 years within a hospital-based research institution, where she supports the full breath of health research spanning fundamental science through to translational research, health services/policy and knowledge translation. In her current role as Director of Funding Strategy and Stewardship, she is involved in the responsible research evaluation of both the institution and its individual scientists. She is also very interested to understand, or help further develop, best practices for incorporating aspects of equity, diversity and inclusion into responsible research evaluation. Erica has been an active member of the Canadian Association of Research Administrators (CARA) since 2014, during which time she has held several volunteer positions to help advance the field of research administration in Canada.
Dr. Lizzie Gadd
Dr. Elizabeth (Lizzie) Gadd chairs the INORMS Research Evaluation Group and is Vice Chair of the Coalition on Advancing Research Assessment (CoARA). In 2022, she co-authored ‘Harnessing the Metric Tide: Indicators, Infrastructures & Priorities for UK Research Assessment’. Lizzie is the Head of Research Culture & Assessment at Loughborough University, UK and champions the ARMA Research Evaluation SIG. She previously founded the LIS-Bibliometrics Forum and The Bibliomagician Blog and was the recipient of the 2020 INORMS Award for Excellence in Research Management and Leadership.
November 20, 2025 01:00 pm
Indigenous Initiatives in Practice
Join us for a collaborative session exploring Indigenous initiatives through the lenses of cultural context, taxation, protocol, and Indigenous contracts. This discussion highlights how respectful, culturally grounded approaches can shape meaningful partnerships with Indigenous Communities.
Melissa Joyce
Melissa Joyce has been the Director of Research Accounting at the University of Victoria for 9 years and has worked in other roles at the University for over 17 years. She has attended several CARA conferences and looks forward to hosting sessions again this year. She has her CPA designation and has been both a course facilitator and mentor for CPA students. Her main focus is providing excellent client service and creating efficiencies within her department at UVic. She is excited to share ideas with other institutions to help make research administration easier!
Regina Tiba
Regina Tiba is an Associate Director of Research Accounting at the University of Victoria where she is responsible for overseeing the daily operations of Research Accounting. Her role involves leading the development and implementation of best practice processes, programs, policies, and systems that ensure compliance with grant requirements across the University. Additionally, Regina is committed to delivering great client services to researchers, providing the support they need to navigate research grant processes seamlessly.
Carly Renaud
Carly Renaud is the Manager of Indigenous Research and Development at Canadore College. She was raised in North Bay, Ontario, and Carly is a member of Matachewan First Nation in Treaty 9 territory. Her areas of research have included Indigenous education, Truth and Reconciliation, Indigenous curriculum, and land-based learning. Carly has worked in the post-secondary sector for the last six years and has experience in program development, Indigenous student transition and support, cultural safety training, Indigenous curriculum development, and Indigenous research methodologies. Carly is guided by the 7 Grandfather Teachings and is dedicated to strengthening Indigenous peoples through education, and evolving the education sector to understand and incorporate Indigenous ways of knowing, being, and doing.
November 20, 2025 02:05 pm
Research Grant Audits
Audits can be tough, especially when you're short on time and resources—which is often the case in higher ed these days. This session will focus on some of the common challenges that come up, like how to handle in-kind contributions and what to do when documentation isn’t as complete as auditors would like. We will draw on examples from our own experience and share a few things. We will talk about what’s worked, what hasn’t, and some simple ways to stay prepared without adding extra stress. The goal isn’t a perfect solution—just a practical discussion to help you feel a bit more ready when the next audit comes around.
Angela Zeno
Angela managed the Research Accounting department at York University for over 20 years, leading the financial administration of research grants and contracts. Angela continues to collaborate with colleagues across the country to develop and promote best practices in research finance and is widely recognized for her ability to connect and support finance professionals across institutions.
Angela Zeno has been an active member of CARA for many years as Treasurer, known for co-creating engaging conference workshops and co-sharing her expertise through webinars.
She also founded a national research finance network, which brings together members from coast to coast to share knowledge, tackle challenges, and strengthen financial stewardship in the research finance sector.
Melissa Squires
Melissa Squires has been a member of CARA for over 17 years. She presents and facilitates finance sessions at the CARA regional and national conference. She feels that CARA it is a great way to network and share best practices with colleagues from all across Canada.
Melissa is currently the Manager of Research Accounting at Memorial University and has a Bachelor of Commerce degree from Memorial University and a CPA, CGA designation.
Mike Walesiak
University of Alberta (UofA)
Michael Walesiak, CPA, CA has 20 years of senior management experience at the University of Alberta (UofA) in the field of Research Administration.As Director, Research Administrative Services, he is responsible for the delivery of end-to-end research services for the over $500 million annual research enterprise at the UofA. This includes application review, award processing, contract negotiation and financial reporting.
November 20, 2025 02:05 pm
4 Ways to Advance Your Career as a Research Administrator
4 Ways to Advance Your Career as a Research Administrator is reflective session designed to support professional development among research management and facilitation professionals. Based on the Milestone Mapping model, the session introduces a four-part strategy, Know Yourself, Build a Plan, Stay Accountable, and Move to Action, aimed at helping participants gain clarity, set direction, and take actionable steps toward career growth. Attendees will engage in guided exercises to identify individual strengths, draft a personal vision statement, and define one or two SMART career goals. The session concludes with practical strategies for maintaining accountability and tracking progress, providing a foundation for continued advancement in the evolving field of research administration.
Olusola Fasunwon
Dr. Olusola Fasunwon is a visionary leader in research administration, coordination, and innovation, with a distinguished record of advancing institutional research capacity, regulatory compliance, and strategic partnerships across academia and government. As Director of the Office of Research and Innovation Services and the university’s Research Security Officer, she plays a crucial role in shaping the university’s research strategy, safeguarding research integrity, and fostering a culture of innovation and impact. Holding a PhD in Geophysics and a graduate certificate in Research Management and Coordination, Dr. Fasunwon brings a unique blend of scientific expertise and administrative excellence to her work.
Her leadership is characterized by the successful implementation of high-impact initiatives that streamline funding processes, support researchers, and promote interdisciplinary collaboration. A recognized thought leader and mentor in research management, Dr. Fasunwon is deeply dedicated to professional development and capacity building. Her efforts contribute to strengthening Canada’s research security landscape while fostering inclusive environments where diverse perspectives and knowledge systems thrive. She is a recipient of the Dr. Frances Chandler Bursary and a volunteer with CARA.
Rana Mustafa
Dr. Rana Mustafa is a multilingual Food Scientist with over 20 years of experience spanning academia, research management, innovation, and strategic project development. As a Leadership Coach and Positive Intelligence® Coach and advocate for professional growth in research environments, she has guided hundreds of students, early-career researchers, and professionals in building meaningful, impact-driven careers. In her current role as Research Facilitator at the College of Engineering, University of Saskatchewan, Dr. Mustafa supports faculty and researchers by guiding the development of competitive grant applications, identifying strategic funding opportunities, and streamlining submission and compliance processes. She also cultivates industry partnerships and contributes to advancing the college’s research priorities through strategic planning and collaboration.
November 20, 2025 02:05 pm
The Heart of Customer Service: Supporting Researcher Success with a Smile!
In today’s fast-paced world of multiple deadlines, complex compliance requirements, and tight budgets, it's easy for research administrators to get caught up in the hustle and forget the big picture: helping our researchers succeed! When we focus on their needs and adopt a customer-first, values-driven approach, we can turn everyday interactions into opportunities for real impact and service excellence. Join us for an engaging session where you'll fine-tune your customer service skills and learn how to support researcher success in a meaningful way. We’ll explore the core values behind client-centered services, discover practical tips and systems to lift researchers up, and share real-world stories to inspire you. Get ready for interactive polls, insightful case studies, and lively group discussions — all designed to make your support efforts even more rewarding and impactful!
Terry Campbell
Terry Campbell is a research and leadership strategist with extensive senior executive experience in Canada’s post-secondary research, government and health sectors. Prior to her retirement in late 2023, she was the Assistant Vice-President, Research Services at the University of Ottawa where she was responsible for management and accountability of the University’s research portfolio, strategic planning, capacity development programs, and performance monitoring. She led the institution’s strategies for equity, diversity and inclusion in research (EDI) and for knowledge mobilization. Previously, she led Canadian national research funding programs, strategic planning and science and technology policy activities in various executive roles at the Canadian Institutes of Health Research and the Canada Research Chairs Secretariat.
She has also worked in health administration and informatics roles in the health care sector. Terry is a regular contributor to the practice of research administration through delivering CARA educational sessions on topics such as strategic planning, strategy development, leadership, employee engagement and knowledge mobilization. In 2025 she received the CARA Research Management Excellence Award. She is also a member of the Society for Research Administrators International (SRAI), where she is a Distinguished Faculty and the past President of the Canadian Section. She holds a Master Degree in Health Administration from the University of Ottawa and a Bachelor of Science from the University of Illinois. She holds a Diversity and Inclusion certificate (Cornell).
André J. Lalonde
University of Ottawa
With over 26 years of experience in research management at the University of Ottawa, André has developed deep expertise in the administration of grants and awards across a broad range of disciplines. In October 2025 André was appointed Manager, Grants & Awards. Prior to this, for many years he was a Senior Specialist, Grants & Awards, where his main activities were to provide strategic guidance and operational oversight for research funding programs, ensuring compliance with institutional policies and sponsor requirements. His work involves close collaboration with researchers, internal administrative units, and external funding partners to facilitate successful funding outcomes and support the university’s research mission. Throughout his career, André has been recognized for his professionalism, attention to detail, and his commitment to excellence in research administration.
November 20, 2025 03:00 pm
Research Within Borders: The Impact of Hosting International Funding Agencies on a Canadian Campus
Our Session Idea will offer the CARA research community the opportunity to meet research representatives from France and Japan and to learn about – and ask questions about – the similarities and differences in our national research ecosystems. At a time of global uncertainty, when long-time partnerships are being re-evaluated, the audience will have the chance to consider innovative ways of building international research relationships with new partner countries.
Andrew Grosvenor
University of Ottawa
Andrew Grosvenor began his career in the federal government, spending five years as an international policy advisor at the Natural Sciences and Engineering Research Council (NSERC). In 2016, he joined the University of Ottawa and now serves as senior manager for International Research and Experiential Learning, in the Office of the Vice-President, Research and Innovation.
Over the course of his career, Andrew has worked with a wide range of domestic and international stakeholders including ministers and deputy ministers, ambassadors, executive leaders in academia and industry, and professors in all areas of research. In his current role, he oversees a team focused on partnership development, support for research students, and the management of international grants and contracts.
Andréa Dessen
Centre national de la recherche scientifique (CNRS) Office in Canada
Andréa Dessen is a structural biologist and a CNRS Research Director. Prior to taking up her position as director of CNRS Canada in February 2025, she directed the Bacterial Pathogenesis group at the Institut de Biologie Structurale in Grenoble, France, and worked on molecular mechanisms of bacterial cell wall formation and virulence. Her research employed structural biology techniques such as X-ray crystallography and electron microscopy to provide an understanding, in atomic detail, of bacterial protein structures involved in processes such as antibiotic resistance and infection, thus contributing to the battle against drug-resistant bacteria.
Andréa obtained her PhD in biochemistry from New York University in 1993 and subsequently was a postdoctoral fellow at the Albert Einstein College of Medicine and Harvard Medical School (Children’s Hospital). In 2000, she joined the CNRS as a staff scientist and was promoted to research director in 2010. In parallel, she directed a second group at the National Laboratory for Biosciences in Brazil between 2012 and 2023.
Andréa received the Charles-Louis de Freycinet Prize from the French Academy of Sciences in 2015, and the Silver Medal of the CNRS in 2021. In 2022-2023, she was an invited fellow at Birkbeck College, University of London.
Masa Suzuki
Japan Science and Technology Agency (JST) in Canada
Masa Suzuki was appointed in June 2024 for a two-year term as the Liaison Officer in Canada from the Japan Science and Technology Agency (JST).
After completing a Master’s of Science in Agriculture at Hokkaido University in Japan in 2004, Masa joined the JST, one of the leading research and development funding agencies in Japan. Over the past two decades, he has supported research and development in Japanese universities, institutions, and enterprises in various research fields in the natural sciences, including biology, environmental science, and multidisciplinary research.
Masa has worked in six divisions in the JST and has been involved in managing programs and projects related to basic research, industry-academia collaboration, intellectual property, and the establishment of research and development centers. Most recently, Masa was the Deputy Manager of JST’s Moonshot R&D Program, which funds high-risk research as the part of the largest research program in Japan.
As the first Liaison Officer from the JST in Canada, Masa has been expanding his understanding of the Canadian research ecosystem. He has also been creating partnership opportunities between universities and researchers in Canada and Japan. During his time at the University of Ottawa, Masa has been hosted by the office of International Research and Experiential Learning (IREX).
November 20, 2025 03:00 pm
Bridging Generations: Strengthening Intergenerational Collaboration in Canadian Research Institutions
Canada’s post-secondary research landscape, like other sectors, is becoming increasingly intergenerational, with up to five generations working side-by-side within collaborative teams, research centres, and across campuses. While this generational diversity offers immense potential for innovation, mentorship, and continuity, it also brings differing expectations around communication, technology, leadership, and work-life balance. This presentation explores the dynamics of intergenerational working within research environments, drawing on sector-specific case studies and emerging literature to unpack both the challenges and opportunities. Participants will gain practical strategies for fostering inclusive and respectful collaboration, supporting effective knowledge transfer, and designing institutional policies and practices that leverage generational diversity.
Leslie Cove
About Dr Leslie Cove (she/they) Leslie Cove brings a decade of strategic inclusive leadership along with deep transformation and change management policy and program experience to her coaching, consulting and outreach. Leslie currently works at the University of Waterloo where she is the Director of Equity, Diversity and Inclusion in Research, Commercialization and International and adjunct faculty in Sociology and Legal Studies. Trained as a social psychologist, Leslie worked with several different organizations and institutions on leadership communication, strategy and decision making. She is an award-winning university teaching professor, a researcher, and an experienced research administrator in the areas of equity, diversity, inclusion and decolonization.
November 20, 2025 03:00 pm
Automating the Last Mile: AI-Powered Research Communication as Digital Infrastructure
We conceive of the 'last mile problem' in research as a digital research infrastructure (DRI) issue: thousands of publications are produced annually across departments, labs, and research centres, yet systematic knowledge dissemination relies heavily on individual initiative. Publication timelines extend well beyond research project cycles, academic incentive structures typically prioritize new research, and institutional communications support cannot possibly scale to such a degree. We are developing an automated communication layer that connects with existing digital research platforms to address this infrastructure gap. By linking ORCID profiles to scientific knowledge graphs and frontier AI models, our approach aims to provide systematic support for both researchers and institutions, transforming the traditionally manual work of research communication into scalable infrastructure. This presentation explores how automated research communication can function as critical digital infrastructure—establishing a systematic, universal baseline that provides knowledge mobilization and communication support for every single piece of research that is published. We'll demonstrate how AI automation enables content generation across multiple formats (newsletters, podcasts, visual media) while maintaining quality and relevance, scaling from individual labs to multi-institution consortia. Rather than replacing human involvement in building networks, fostering relationships, and brokering knowledge, this approach aims to free up capacity for researchers and communication professionals to focus on this higher-value strategic work while ensuring that important research consistently reaches its intended audiences.
James Shelley
James Shelley is a Knowledge Mobilization Specialist at Western University (Ontario, Canada). He is a process strategist and in-house software developer, focussed on leveraging advancements in automation, analytics, and AI to support strategic, institutional initiatives.
November 21, 2025 11:00 am
Keynote two - How a complex systems viewpoint can help navigate the challenges and opportunities that AI presents
Maia Fraser
Maia Fraser’s research spans Machine Learning, Contact and Symplectic Geometry, and Computational Geometry. In Machine Learning, her work focuses on connections with Neuroscience—exploring the theoretical principles that underlie both artificial and biological learning, and drawing inspiration from biological systems to advance machine learning methods. She also collaborates regularly with researchers in neuroscience and other disciplines, adapting machine learning tools to meet the needs of their applications.
November 21, 2025 12:00 pm
Aristotle and Grant Writing: The Role of Persuasion In Writing a Successful Grant Application
This session presents a conceptually grounded framework for enhancing the persuasiveness of research grant proposals through the strategic application of the classical rhetorical appeals—Ethos, Pathos, and Logos—collectively known as the Aristotelian Triad. Rooted in ancient rhetorical theory, these three modes of persuasion work synergistically to strengthen arguments, particularly in the high-stakes context of grant writing, where justifying the allocation of limited funding is critical. Drawing on real-life examples from successful faculty grant applications and analyzing the structure of common Tri-Agency proposals, this presentation will illustrate how these rhetorical strategies are frequently employed in practice. By highlighting this dynamic interaction, the information presented will offer research administrators practical insights into how intentional, persuasive communication can significantly enhance the quality and competitiveness of grant proposals. Expanding beyond the Aristotelian Triad, this talk explores the dual nature of communication in grant writing, emphasizing that proposals operate on both overt and covert levels. It examines how the interplay between rhetorical appeals, layered messaging, and the 5 Ws + 1H framework can be used to analyze the grant review process to empower writers to be more strategic. By breaking down a grant review into its basic parts, it clarifies the review process, connects rhetoric to practice, reveals hidden layers of communication, anticipates reviewer thinking, and promotes strategic writing. Ultimately, this integrated approach encourages research development professionals to be intentional and strategic when supporting faculty in proposal development.
Karen Mosier
Karen E. Mosier is a Research Coordinator/Navigator for the Department of Surgery at the College of Medicine, University of Saskatchewan. With a BA in Psychology and an MSc in Pharmacy, Karen brings twenty years of experience in research administration to her role. She is also the author of the self-help book, Soft Skills and Professional Tips for the Office. Karen has been an active member of the Canadian Association of Research Administrators (CARA) since 2010 and earned her Certificate in Research Administration from ARMA in 2017.
She co-chairs CARA’s Professional Development committee and serves on the CARA Executive. Additionally, Karen is an instructor at Mohawk College, where she has taught the Funding Proposal Development course for the Certification in Research Administration program for the past five years. Karen’s dedication to her field has been recognized with several awards, including the Dan Chase Distinguished Service Award – Priority Initiatives in 2018, the Community Builder Award in 2019, the Spirit of Kindness Award in 2020, and the Research Management Excellence Award in 2021. She values the professional development opportunities provided by CARA and treasures the meaningful relationships she has built through her volunteer work with the organization.
November 21, 2025 12:00 pm
The Tri-agency grants management solution: supporting a successful transition together
The three federal granting agencies, the Canadian Institutes of Health Research (CIHR), the Natural Sciences and Engineering Research Council (NSERC), and the Social Sciences and Humanities Research Council (SSHRC) have embarked on a project, the Tri-agency grants management solution (TGMS), to improve their grants management system to better support applicants, administrators and reviewers. This interactive session will provide CARA members with a TGMS implementation update, a discussion of the agencies transitions to the tri-agency CV, a narrative-style CV, and an interactive session exploring impacts the implementation of this new grants management solution will have for the research community and how research administrators can contribute to a successful transition.
Robin Craig
Robin is the Associate Vice-President in the Research Grants and Scholarships Directorate at NSERC, where she is responsible for the overall administration of research funding programs and provides leadership in the development and implementation of processes and systems to ensure the harmonization of program policies and procedures. She is also the Stakeholder Champion for TGMS.
Robin has over 15 years of experience in elaborating strategies and partnerships that translate emerging scientific and creative opportunities into meaningful outcomes for organizations and diverse stakeholder groups. She is passionate about multidisciplinary research collaborations, and throughout her career, has prioritized inclusive training and mentorship to further the career goals of students. Robin has a PhD and Master’s in French from Western University and an Honours Bachelor of Arts from the University of Toronto.
November 21, 2025 01:05 pm
Fostering social innovation through community-based research
In 2024, uOttawa launched its first edition of the Community-based Research (CBR) Grant Program. This partnered program is designed to support researchers who partner with community-based organizations that work with Indigenous, equity-deserving, or marginalized groups in order to plan and implement community-based research activities. CBR is an approach that has the potential for social innovation that is rooted in the communities’ specific needs and realities. The CBR grants advance multiple strategic plans and initiatives, notably the EDI Action Plan for Research, and the Institutional Knowledge Mobilization Strategy. After this session, attendees will better understand: 1) the background that led to the creation of this program at uOttawa; 2) the values and principles of community-based research; 3) the opportunities and challenges of community-based research
Roberto Ortiz
Roberto ORTIZ NÚÑEZ (il/lui, avec accords masculins) est le conseiller principal en mobilisation des connaissances au Vice-rectorat à la recherche et à l’innovation de l’Université d’Ottawa. Il est responsable, entre autres, de coordonner la mise en œuvre de la stratégie institutionnelle de mobilisation des connaissances. Auparavant il a travaillé en tant que professeur à temps partiel et, pendant plus que 10 ans, dans des organismes communautaires axés sur la santé et le mieux-être des communautés marginalisées. Il détient une maitrise en Communication de l’Université de Montréal.
Roberto ORTIZ NÚÑEZ (he/him) is the Knowledge Mobilization Senior Advisor at the Office of the Vice-President, Research and Innovation of the University of Ottawa, leading the implementation of the Institutional Knowledge Mobilization Strategy. Previously, he worked as a part-time professor and, for over ten years, in community health and wellness organizations. He holds a Communications master’s degree from Université de Montréal.
Nathan Harron
University of Ottawa
Nathan Harron (he/him) is a Senior Advisor, Equity, Diversity, and Inclusion in Research, in the Office of the Vice-President, Research and Innovation, at the University of Ottawa, leading the implementation of the Institutional EDI for Research Action Plan. Previously, he worked for the Natural Science and Engineering Research Council’s (NSERC) EDI strategy team, and on the co-development of the Dimensions EDI: Canada program. He holds a Phd from York University.
November 21, 2025 01:05 pm
Addressing barriers to internal institutional awards
In this session, we will discuss a project led by the Research & Innovation team at Royal Roads University to uncover and address barriers that faculty face when trying to apply for internal research funding. The group will review their own institutional practices in order to try to identify at least one barrier to access at their own institutions.
Gwen Hill
Royal Roads University
Gwen Elaine Thompson Hill works at Royal Roads University as the Manager of Equity, Diversity, and Inclusion in Research. She is a queer, cisgender, neurodivergent woman with ancestral roots in Scotland, France, and England; and is an uninvited settler on the traditional Lands of the Lekwungen-speaking Peoples; the Songhees and Esquimalt Nations. Gwen holds a Master of Arts in Interdisciplinary Studies, which has informed her personal and professional commitments to the creation of more safe, inclusive, and accessible spaces in the Canadian post-secondary environment.
November 21, 2025 01:55 pm
Cutting Edges Bleed: Practical and Ethical Debates on the Use of GenAI in PSE Research
Generative AI tools have taken the world by storm, but the excitement about the possibilities the technology might unlock can often overshadow the professional values, ethical considerations, and responsibilities of researchers. Ethical frameworks for using AI in research have yet to be fully realized, let alone tested and iterated upon. Most researchers are still very new to AI technologies, to say nothing of research participants. AI, and generative AI in particular, continues to be a new frontier in Canada’s broad research landscape. This session will provide a refresher on the core responsibilities of researchers, reviewing Canada’s ethical framework for post-secondary research, while highlighting related traits of Generative AI technologies in order to explore points of friction between the two. There will be a deliberate focus on the ethical handling of research data, as it provides a rich field for AI-enabled efficiencies but also potential landmines. By discussing common and/or proposed uses of GenAI in the research process as well as the practical implications these tools have for research integrity and excellence, this session will help research administrators ask the right questions of their researchers, their projects, and third-party AI tools.
Anna Borynec
Anna has worked in public, academic, and special libraries across Canada before settling in her current position at NorQuest College as Research Data Management and Scholarly Research Librarian. She completed her dual master's degree in 2019, simultaneously earning a Master of Arts in Digital Humanities, and a Master of Library and Information Studies from the University of Alberta. Her research interests and interdisciplinary nature have cumulated in a focus on the intersections of information and leisure. Recently, her focus has shifted to addressing the inherent ethical and practical complications regarding the use of Generative AI in research.
November 21, 2025 01:55 pm
Empowering Researchers with Effective Language for Patient Consent to Foster Health Data Sharing
Background: Open science aims to ensure transparency, reproducibility, and the ability to enhance collaboration and to innovate and accelerate scientific progress in research. Most health research does not get shared beyond the research team or their collaborators, even in instances where policies are created to encourage sharing. Provided that privacy safeguards are in place, we know from previous research most participants are willing to share their data for a wide range of uses. Our team from the Metaresearch and Open Science Program at the University of Ottawa Heart Institute (UOHI) recognized a gap in participant consent forms, with many templates in our landscape not yet having optimal language to accommodate open data and data deposits. To further biomedical research workflows following research data management (RDM) best practices in the data management plan (DMP) creation and implementation and data sharing, we developed harmonized language in four consent templates including for prospective and retrospective controlled and open access data sharing. Methods: Our project team drafted consent template language to foster open and controlled access data sharing both prospectively and retrospectively. Then we obtained legal and bioethics consultation on these draft templates. After revision, we conducted facilitated focus group sessions with: 1) research ethics board members and privacy experts; and 2) patients and caregivers. The templates were then revised based on focus group participants’ feedback and underwent a final legal review. Results: For the facilitated focus group sessions, our team gained valuable feedback on the clarity, readability, structure, foreseeable challenges, and additional information to help participants understand the data sharing consent templates. The first group session was with 49 research ethics board members and privacy experts with participants recruited from sharing within the networks at the Canadian Association of Research Ethics Boards (CAREB-ACCER) and the Secretariat for Responsible Conduct of Research. The second focus group sessions were with 10 patients and caregivers recruited from sharing in the networks at Clinical Trials Ontario (CTO) and Clinical Trials British Columbia (CT-BC). Participants in both focus group sessions agreed to improve wording about the use of data and recontacting in the retrospective consent forms, expand the description in the section on risks and benefits, reduce the length of the templates and simplify language for comprehension. Data was tabulated through identified themes and was shared with the legal team to ensure themes and exemplar quotes were fully analyzed and relevant. We revised the templates based on participants’ feedback and completed a final legal review. Conclusions: The data sharing consent templates are available publicly: Data Governance & Ethics – ARCHIMEDES. Our standardized pan-Canadian approach to consent for data sharing will help to streamline greater coordination for downstream data deposit or sharing while participants have the opportunity to give their free and informed consent in support of open science practices.
Jessica Edmonds
Jessica Edmonds is a Data Governance and Education Specialist in the Meta-Research and Open Science Program at the University of Ottawa Heart Institute (UOHI). Jessica is working collaboratively to help develop ARCHIMEDES (Advanced Research Collaboration for Health Integration, Medical Exploration, and Data Synthesis) a user-friendly system with centralized access to curated and federated brain-heart health data and provide an open-access repository and leading- edge analytic tools and resources. She is developing governance framework and educational documents for ARCHIMEDES. Jessica also leads the development of data sharing consent templates for Research Ethics Boards. She has worked with patients and caregivers and privacy professionals to address different types of data sharing and promote open science best practices.
November 21, 2025 02:50 pm
PANEL DISCUSSION: The Research Ecosystem North and South of 49: Challenges and Opportunities
Since the beginning of 2025, President Donald Trump’s second term in office has been marked by dramatic changes that have impacted political & economic relationships throughout the world. This has included major disruptions to education and research in the U.S. and beyond. In this session, distinguished panelists will describe these challenges and their impacts and identify opportunities for research and research administration in Canada.
David Phipps
York University
David Phipps, Ph.D. is the administrative lead for all research programs and their impacts on local and global communities at York University (Toronto, Canada). He has received honours and awards from the Canadian Association of Research Administrators, Institute for Knowledge Mobilization, International Network of Research Management Societies and the EU based Knowledge Economy Network. He received the Queen Elizabeth II Diamond Jubilee Medal for his work in knowledge mobilization and was named the most influential knowledge mobilizer in Canada. He sits on knowledge mobilization committees around the world and is Network Director for Research Impact Canada.
Gloria Greene
University of Alabama at Huntsville
Gloria Greene, MA, CRA is the Assistant Vice President, Contracts and Grants, Research Compliance, at The University of Alabama in Huntsville (UAH). She has over 30+ years of contracting experience with Federal, Industry, and University. Gloria is a Certified Contract Administrator and is an active member (since 2006) of the Society of Research Administrators International (SRAI). Gloria currently serves on the SRAI Board of Directors-Immediate Past President (2022); and several SRAI committees. She continues to assist members of the profession by sharing her knowledge through collaborative presentations, articles, and volunteering on various committees.
Kelly-Anne Maddox
Kelly-Anne Maddox has over 20 years of experience in research development. In 2013, she joined the University of Ottawa as the Senior Research Advisor in the Faculty of Arts, where she works in pre-award services, award submission, and international initiatives. She holds a PhD in French literature and was previously an Associate Professor at Thompson Rivers University. She has been a member of the CARA board since 2024.
Will Garrett- Petts
Will Garrett-Petts is Interim Dean of the Faculty of Student Development, and also serves as Special Advisor on Integrated Strategic Planning at Thompson Rivers University. He is Professor of English, Rhetoric, and Canadian Studies; and, from 2012-2022 was the Associate Vice-President of Research and Graduate Studies at Thompson Rivers University. He was appointed Vice-President, Research (Interim) from April, 2022 to July, 2023; and, concurrently, he held the Killam Visiting Professorship in Canadian Studies at Bridgewater State University (spring semester, 2023). He is former Research Director of the Small Cities Community-University Research Alliance—a national research program exploring the cultural future of smaller communities.