Agenda Page

Agenda

November 20, 2025 11:50 am

Greetings/ Land Acknowledgment

November 20, 2025 12:00 pm

Keynote 1 -Transformative Leadership in Research Administration

Leadership in research administration.


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Debra Schaller-Demers

November 20, 2025 01:00 pm

From silos to synergy: fostering interdisciplinary connectivity and cultivating research ecosystems

Dr. Lisa Leung leads the operations and administration for a six-year interdisciplinary initiative, CANSTOREnergy. The project is aimed at engaging diverse communities in the co-design of emerging energy technologies. With over 120 researchers from 11 Canadian universities and 15 disciplines that spans social sciences and engineering. CANSTOREnergy exemplifies the power of collaborative research. The project also partners with First Nation communities, industry, government, and utilities, highlighting the importance of inclusive innovation. This session explores the strategies, challenges, and best practices in managing a large, multi-stakeholder research network, emphasizing the need for adaptability, shared leadership, partnership, and effective research administration.


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Lisa Leung

November 20, 2025 01:00 pm

Responsible-Washing: Navigating the tidal wave of assessment products claiming to be responsible

With the growing understanding of responsible assessment, institutions are moving away from narrow bibliometric-based assessment and recognizing a broader diversity of contributions to scholarship. In particular, many organizations/funders are eager to recognize societal or ‘non-academic’ impact. It is therefore not surprising that we are seeing companies launch new commercial tools to fill this gap. The issue experts in the field are concerned about is the ‘responsible-washing’ we are seeing, where there are claims these tools can help institutions fulfil their responsible assessment ambitions. And for poorly resourced organizations that feel under pressure to assess and report on their societal impacts, such offerings can appear very attractive. A particularly pertinent example of this was the publication in November 2024, of Clarivate’s ‘Responsible Framework for Evaluating the Societal Impact of Research’. This white paper is keen to point out the ‘responsible’ features of its proposed new offering that will form part of the Web of Science ‘Research Intelligence’ platform at some point in the future. But how are colleagues supposed to sort the helpful from the harmful, in the increasingly buoyant societal impact assessment marketplace? Fortunately, the INORMS Research Evaluation Group have developed their own widely-adopted mechanism by which we can gauge how ‘responsible’ such assessment approaches are, and that takes the form of the INORMS SCOPE framework. Our presentation shows how the SCOPE framework can be used to evaluate if a tool claiming to be responsible meets basics principles and standards of responsible research assessment.

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Erica Conte

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Dr. Lizzie Gadd

November 20, 2025 01:00 pm

Indigenous Initiatives in Practice

Join us for a collaborative session exploring Indigenous initiatives through the lenses of cultural context, taxation, protocol, and Indigenous contracts. This discussion highlights how respectful, culturally grounded approaches can shape meaningful partnerships with Indigenous Communities.

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Melissa Joyce

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Regina Tiba

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Carly Renaud

November 20, 2025 02:05 pm

Research Grant Audits

Audits can be tough, especially when you're short on time and resources—which is often the case in higher ed these days. This session will focus on some of the common challenges that come up, like how to handle in-kind contributions and what to do when documentation isn’t as complete as auditors would like. We will draw on examples from our own experience and share a few things. We will talk about what’s worked, what hasn’t, and some simple ways to stay prepared without adding extra stress. The goal isn’t a perfect solution—just a practical discussion to help you feel a bit more ready when the next audit comes around.


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Angela Zeno

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Melissa Squires

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Mike Walesiak
University of Alberta (UofA)

November 20, 2025 02:05 pm

4 Ways to Advance Your Career as a Research Administrator

4 Ways to Advance Your Career as a Research Administrator is reflective session designed to support professional development among research management and facilitation professionals. Based on the Milestone Mapping model, the session introduces a four-part strategy, Know Yourself, Build a Plan, Stay Accountable, and Move to Action, aimed at helping participants gain clarity, set direction, and take actionable steps toward career growth. Attendees will engage in guided exercises to identify individual strengths, draft a personal vision statement, and define one or two SMART career goals. The session concludes with practical strategies for maintaining accountability and tracking progress, providing a foundation for continued advancement in the evolving field of research administration.


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Olusola Fasunwon

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Rana Mustafa

November 20, 2025 02:05 pm

The Heart of Customer Service: Supporting Researcher Success with a Smile!

In today’s fast-paced world of multiple deadlines, complex compliance requirements, and tight budgets, it's easy for research administrators to get caught up in the hustle and forget the big picture: helping our researchers succeed! When we focus on their needs and adopt a customer-first, values-driven approach, we can turn everyday interactions into opportunities for real impact and service excellence. Join us for an engaging session where you'll fine-tune your customer service skills and learn how to support researcher success in a meaningful way. We’ll explore the core values behind client-centered services, discover practical tips and systems to lift researchers up, and share real-world stories to inspire you. Get ready for interactive polls, insightful case studies, and lively group discussions — all designed to make your support efforts even more rewarding and impactful!


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Terry Campbell

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André J. Lalonde
University of Ottawa

November 20, 2025 03:00 pm

Research Within Borders: The Impact of Hosting International Funding Agencies on a Canadian Campus

Our Session Idea will offer the CARA research community the opportunity to meet research representatives from France and Japan and to learn about – and ask questions about – the similarities and differences in our national research ecosystems. At a time of global uncertainty, when long-time partnerships are being re-evaluated, the audience will have the chance to consider innovative ways of building international research relationships with new partner countries.

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Andrew Grosvenor
University of Ottawa

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Andréa Dessen
Centre national de la recherche scientifique (CNRS) Office in Canada

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Masa Suzuki
Japan Science and Technology Agency (JST) in Canada

November 20, 2025 03:00 pm

Bridging Generations: Strengthening Intergenerational Collaboration in Canadian Research Institutions

Canada’s post-secondary research landscape, like other sectors, is becoming increasingly intergenerational, with up to five generations working side-by-side within collaborative teams, research centres, and across campuses. While this generational diversity offers immense potential for innovation, mentorship, and continuity, it also brings differing expectations around communication, technology, leadership, and work-life balance. This presentation explores the dynamics of intergenerational working within research environments, drawing on sector-specific case studies and emerging literature to unpack both the challenges and opportunities. Participants will gain practical strategies for fostering inclusive and respectful collaboration, supporting effective knowledge transfer, and designing institutional policies and practices that leverage generational diversity.


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Leslie Cove

November 20, 2025 03:00 pm

Automating the Last Mile: AI-Powered Research Communication as Digital Infrastructure

We conceive of the 'last mile problem' in research as a digital research infrastructure (DRI) issue: thousands of publications are produced annually across departments, labs, and research centres, yet systematic knowledge dissemination relies heavily on individual initiative. Publication timelines extend well beyond research project cycles, academic incentive structures typically prioritize new research, and institutional communications support cannot possibly scale to such a degree. We are developing an automated communication layer that connects with existing digital research platforms to address this infrastructure gap. By linking ORCID profiles to scientific knowledge graphs and frontier AI models, our approach aims to provide systematic support for both researchers and institutions, transforming the traditionally manual work of research communication into scalable infrastructure. This presentation explores how automated research communication can function as critical digital infrastructure—establishing a systematic, universal baseline that provides knowledge mobilization and communication support for every single piece of research that is published. We'll demonstrate how AI automation enables content generation across multiple formats (newsletters, podcasts, visual media) while maintaining quality and relevance, scaling from individual labs to multi-institution consortia. Rather than replacing human involvement in building networks, fostering relationships, and brokering knowledge, this approach aims to free up capacity for researchers and communication professionals to focus on this higher-value strategic work while ensuring that important research consistently reaches its intended audiences.

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James Shelley

November 21, 2025 11:00 am

Keynote two - How a complex systems viewpoint can help navigate the challenges and opportunities that AI presents

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Maia Fraser

November 21, 2025 12:00 pm

Aristotle and Grant Writing: The Role of Persuasion In Writing a Successful Grant Application

This session presents a conceptually grounded framework for enhancing the persuasiveness of research grant proposals through the strategic application of the classical rhetorical appeals—Ethos, Pathos, and Logos—collectively known as the Aristotelian Triad. Rooted in ancient rhetorical theory, these three modes of persuasion work synergistically to strengthen arguments, particularly in the high-stakes context of grant writing, where justifying the allocation of limited funding is critical. Drawing on real-life examples from successful faculty grant applications and analyzing the structure of common Tri-Agency proposals, this presentation will illustrate how these rhetorical strategies are frequently employed in practice. By highlighting this dynamic interaction, the information presented will offer research administrators practical insights into how intentional, persuasive communication can significantly enhance the quality and competitiveness of grant proposals. Expanding beyond the Aristotelian Triad, this talk explores the dual nature of communication in grant writing, emphasizing that proposals operate on both overt and covert levels. It examines how the interplay between rhetorical appeals, layered messaging, and the 5 Ws + 1H framework can be used to analyze the grant review process to empower writers to be more strategic. By breaking down a grant review into its basic parts, it clarifies the review process, connects rhetoric to practice, reveals hidden layers of communication, anticipates reviewer thinking, and promotes strategic writing. Ultimately, this integrated approach encourages research development professionals to be intentional and strategic when supporting faculty in proposal development.

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Karen Mosier

November 21, 2025 12:00 pm

The Tri-agency grants management solution: supporting a successful transition together

The three federal granting agencies, the Canadian Institutes of Health Research (CIHR), the Natural Sciences and Engineering Research Council (NSERC), and the Social Sciences and Humanities Research Council (SSHRC) have embarked on a project, the Tri-agency grants management solution (TGMS), to improve their grants management system to better support applicants, administrators and reviewers. This interactive session will provide CARA members with a TGMS implementation update, a discussion of the agencies transitions to the tri-agency CV, a narrative-style CV, and an interactive session exploring impacts the implementation of this new grants management solution will have for the research community and how research administrators can contribute to a successful transition.


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Robin Craig

November 21, 2025 01:05 pm

Fostering social innovation through community-based research

In 2024, uOttawa launched its first edition of the Community-based Research (CBR) Grant Program. This partnered program is designed to support researchers who partner with community-based organizations that work with Indigenous, equity-deserving, or marginalized groups in order to plan and implement community-based research activities. CBR is an approach that has the potential for social innovation that is rooted in the communities’ specific needs and realities. The CBR grants advance multiple strategic plans and initiatives, notably the EDI Action Plan for Research, and the Institutional Knowledge Mobilization Strategy. After this session, attendees will better understand: 1) the background that led to the creation of this program at uOttawa; 2) the values and principles of community-based research; 3) the opportunities and challenges of community-based research

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Roberto Ortiz

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Nathan Harron
University of Ottawa

November 21, 2025 01:05 pm

Addressing barriers to internal institutional awards

In this session, we will discuss a project led by the Research & Innovation team at Royal Roads University to uncover and address barriers that faculty face when trying to apply for internal research funding. The group will review their own institutional practices in order to try to identify at least one barrier to access at their own institutions.

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Gwen Hill
Royal Roads University

November 21, 2025 01:55 pm

Cutting Edges Bleed: Practical and Ethical Debates on the Use of GenAI in PSE Research

Generative AI tools have taken the world by storm, but the excitement about the possibilities the technology might unlock can often overshadow the professional values, ethical considerations, and responsibilities of researchers. Ethical frameworks for using AI in research have yet to be fully realized, let alone tested and iterated upon. Most researchers are still very new to AI technologies, to say nothing of research participants. AI, and generative AI in particular, continues to be a new frontier in Canada’s broad research landscape. This session will provide a refresher on the core responsibilities of researchers, reviewing Canada’s ethical framework for post-secondary research, while highlighting related traits of Generative AI technologies in order to explore points of friction between the two. There will be a deliberate focus on the ethical handling of research data, as it provides a rich field for AI-enabled efficiencies but also potential landmines. By discussing common and/or proposed uses of GenAI in the research process as well as the practical implications these tools have for research integrity and excellence, this session will help research administrators ask the right questions of their researchers, their projects, and third-party AI tools.

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Anna Borynec

November 21, 2025 01:55 pm

Empowering Researchers with Effective Language for Patient Consent to Foster Health Data Sharing

Background: Open science aims to ensure transparency, reproducibility, and the ability to enhance collaboration and to innovate and accelerate scientific progress in research. Most health research does not get shared beyond the research team or their collaborators, even in instances where policies are created to encourage sharing. Provided that privacy safeguards are in place, we know from previous research most participants are willing to share their data for a wide range of uses. Our team from the Metaresearch and Open Science Program at the University of Ottawa Heart Institute (UOHI) recognized a gap in participant consent forms, with many templates in our landscape not yet having optimal language to accommodate open data and data deposits. To further biomedical research workflows following research data management (RDM) best practices in the data management plan (DMP) creation and implementation and data sharing, we developed harmonized language in four consent templates including for prospective and retrospective controlled and open access data sharing. Methods: Our project team drafted consent template language to foster open and controlled access data sharing both prospectively and retrospectively. Then we obtained legal and bioethics consultation on these draft templates. After revision, we conducted facilitated focus group sessions with: 1) research ethics board members and privacy experts; and 2) patients and caregivers. The templates were then revised based on focus group participants’ feedback and underwent a final legal review. Results: For the facilitated focus group sessions, our team gained valuable feedback on the clarity, readability, structure, foreseeable challenges, and additional information to help participants understand the data sharing consent templates. The first group session was with 49 research ethics board members and privacy experts with participants recruited from sharing within the networks at the Canadian Association of Research Ethics Boards (CAREB-ACCER) and the Secretariat for Responsible Conduct of Research. The second focus group sessions were with 10 patients and caregivers recruited from sharing in the networks at Clinical Trials Ontario (CTO) and Clinical Trials British Columbia (CT-BC). Participants in both focus group sessions agreed to improve wording about the use of data and recontacting in the retrospective consent forms, expand the description in the section on risks and benefits, reduce the length of the templates and simplify language for comprehension. Data was tabulated through identified themes and was shared with the legal team to ensure themes and exemplar quotes were fully analyzed and relevant. We revised the templates based on participants’ feedback and completed a final legal review. Conclusions: The data sharing consent templates are available publicly: Data Governance & Ethics – ARCHIMEDES. Our standardized pan-Canadian approach to consent for data sharing will help to streamline greater coordination for downstream data deposit or sharing while participants have the opportunity to give their free and informed consent in support of open science practices.

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Jessica Edmonds

November 21, 2025 02:50 pm

PANEL DISCUSSION: The Research Ecosystem North and South of 49: Challenges and Opportunities

Since the beginning of 2025, President Donald Trump’s second term in office has been marked by dramatic changes that have impacted political & economic relationships throughout the world. This has included major disruptions to education and research in the U.S. and beyond. In this session, distinguished panelists will describe these challenges and their impacts and identify opportunities for research and research administration in Canada. 

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David Phipps
York University

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Gloria Greene
University of Alabama at Huntsville

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Kelly-Anne Maddox

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Will Garrett- Petts